Excel Macro with Loop to Repeat actions

If you have a repeating series of actions (such as inserting a label 12 times) then you can add a Loop to an Excel macro. Just record you macro as you need then at the start of the repeating step put:

For i = 1 to 12

then your recorded code

Next i

This will make the Excel macro repeat 12 times. Excel training Toronto Mississauga Hamilton Ontario can help you with this and other Excel functions. Note "i" is used here but any word will do.

Bert Twomey
MS Office & Excel training
Toronto, Mississauga, Hamilton Ontario
905-271-1119

Get Excel to fill in the blanks under a name. if you have a name listed once in a column and then a few spaces until the next name you can get excel to copy each name down. Use Control G and use special Go to Blanks, (then all the blanks are selected) then type =A3 (the first blank) and control Enter. Excel will copy each name down as needed.
http://www.actionebiz.com/exceltraining.htm

Bert Twomey
MS Office and Excel Trainer
Toronto, Mississauga, Ontario Canada
905-271-1119

Array formulas in Excel workbooks - use COUNTIFS & SUMIFS instead

Often people have array formulas set up in their Excel workbooks but are not sure how they work. (you will usually know an array formula because of the { and } brackets at the ends. Often these array formulas are counting or summing some values based on multiple criteria (city 'ABC" and month "Jan" for instance (note the count array function will use SUM & IF)
How these array formulas work is too complex for this most BUT the good news is that COUNTIFS & SUMIFS in Excel 2007 or excel 2010  functions will usually replace them. Just work out what the criteria is and test

MS Excel 2010 formulas, COUNTIFS & SUMIFS Toronto Excel training

Bert Twomey
MS Office & Excel trainer
Mississauga, Toronto, Ontario
905-271-1119

MS Excel 2010 - Sort by Colour, Training
In Excel 2010 it is possible to sort by colour, this can be useful on it's own but also used with conditional formatting )where Excel applies the colours)

Excel 2010 training Toronto, Mississauga, Ontario

Bert Twomey
MS Office, Excel MOS Trainer

A good way to organize and protect Named Ranges in Excel is to place all of them on a separate  worksheet. This sheet can then be protected and also hidden from view (but the named ranges still work)
An added bonus is the ability to copy this sheet to a new workbook so all your named ranges are ready for use. Excel training Toronto, Ontario

Bert Twomey
Excel 2010/2007/2003 trainer
Mississauga, Toronto, Ontario

Pivot Tables in Excel 2007 & Excel 2010

The Pivot Tables in Excel 2007 & 2010 are easier to use that the older Excel 2003 versions. To sort values just right click on the relevant number and a context menu will show the "Sort" option.
That's all you have to do
Excel 2010 training Toronto, Mississauga, Ontario

Bert Twomey
Excel 2010 & 2007 trainer Toronto

MS Excel 2007 & 2010 shortcut keys Training Toronto

While it is great to have the Ribbon, some people do not like it. Instead you can use the shortcut keys such as Control & 1 keys to pop up the Format cell dialogue box. This Excel 2007 2010 training Toronto can help you

Bert Twomey
MS Office & Excel Trainer

MS Excel Training Right Text Toronto Mississauga

You can extract some text or numbers form the right (of a product code for example) using the RIGHT function. Right(A2,4) extracts the 4 right characters from A2
MS Excel Training Right Text Toronto Mississauga

Bert Twomey
MS Excel Trainer Toronto Mississauga

MS Excel Functions Training Toronto Mississauga

MS Excel has many text useful text functions such as LEFT. The Excel Left function extracts a specified number of characters form the left. This can be very useful if you only need the first 4 characters on the left =LEFT(A4,4)
MS Excel Functions Left Training Toronto Mississauga

Bert Twomey
MS Excel Trainer
Toronto Mississauga

MS Excel Training Text Length Toronto, Mississauga

Excel 2010/2007 and older versions can examine and change text for you. Many people have product codes importing into Excel and then prepare reports but many times Excel does not work with the numbers. The first function to use is LEN - this tells you the length of the string ( as there may be blanks also). More training at http://www.actionebiz.com/exceltraining.htm

Bert Twomey
MS Excel Training
Toronto, Mississauga,

MS Excel 2010 new function Rank.AVG training Toronto, Mississauga

In Excel 2010 there is a new Average Rank function. If 2 values are the same and come in at second place then they get 2.5 each (versus 2 & 2 for Rank function). If 4 values came in second they would get 3.5 each and no second, fourth or fifth place versus all getting 2 in Rank. Take a look at http://www.actionebiz.com/exceltraining.htm for more Excel 2010 training

Bert Twomey
Excel Trainer






MS Excel 2010 new function Rank.AVG training Toronto, Mississauga

MS Excel 2007/2010 Sorting by colour training Toronto Mississauga

Do you know you can sort by colour in Excel 2010. Beware of subtle shades as that would lead to confusion but this feature work well with Conditional formatting. With Excel sort and colours applied by a conditional format you can see the data that is relevant to you
Ckeck out MS Excel 2007/2010 Sorting by colour training Toronto Mississauga for more Excel training

Bert Twomey
Excel Training

MS Excel Training Delete Duplicates Toronto, Mississauga

In Excel 2010 there is a button on the Data Tab to "remove duplicates" (maybe a good ideas to copy the original list and compare). This can also be done in Excel 2007 or Excel 2003 - select the list and use Data - Filter - Advanced filter, this gives a dialogue box that you can copy the list to a new location and at the bottom is the check box "unique values only" (no filter is applied). many more topics at:
MS Excel Training Delete Duplicates Toronto, Mississauga

Bert Twomey
MS Excel Training

MS Excel 2010 Training Toronto, Ontario, Mississauga GTA

In MS Excel 2010 (and also Excel 2007/2003) it is possible to lock some cells which means people can edit and update certain cells but not others. So the Excel file can be sent out and people will not ruin the format. Take a look at MS Excel 2010 Training:http://www.actionebiz.com/exceltraining.htm for more training

Bert Twomey
MS Excel Trainer
Toronto Mississauga

Excel training Toronto Mississauga

new functions such AverageIFS are in Excel 2010, this means you can find the average of cells based on multiple criteria - very useful Excel function to save time. click on Excel training Toronto Mississauga, for more info re Excel training

Bert Twomey
Excel trainer

Excel training Toronto Mississauga Ontario Info tab

The File Info tab in Excel 2010 is very useful as shows information such as the authors name etc. You may want to remove these from an Excel file (training or real) before you send the Excel file. Take a look at Excel training Toronto Mississauga Ontario for more Excel training Toronto

Bert Twomey
MS Excel Training

Excel pivot tables training Toronto Mississauga Ontario

One of the features that is improved with every version of Excel is pivot tables. In Excel 2010 there is the new Splicer option. Take a look at the follow excel link for more Excel pivot tables training Toronto Mississauga Pivot tables can save you a lot of time

Bert Twomey
Excel Trainer Toronto Mississauga

MS Excel 2007/2010 Functions Training Toronto Mississauga, Ontario

A useful new function in MS Excel 2007/2010 is IFERROR which returns a text message or zero etc. if there is an error. Easy to do and a real time saver, check out
MS Excel 2007 training Toronto, Mississauga for more training

Bert Twomey
MS Excel Trainer

MS Excel Training Toronto & Mississauga

While the Ribbon interface is useful to show new users all the features of MS Excel, one area which could lead to trouble is the "Delete" button on the Home Tab of MS Excel 2007 and 2010.
If an MS Excel user presses the "delete" button they delete the contents of the Excel cell and also the Excel cell itself. This can misalign all the rows beneath that deleted cell and make the table worse than worthless, if fact all wrong
See http://www.actionebiz.com/exceltraining.htm
for excel training topics
Bert Twomey
MS Office Excel trainer
Excel training Toronto Mississauga