Get Excel to fill in the blanks under a name. if you have a name listed once in a column and then a few spaces until the next name you can get excel to copy each name down. Use Control G and use special Go to Blanks, (then all the blanks are selected) then type =A3 (the first blank) and control Enter. Excel will copy each name down as needed.
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Bert Twomey
MS Office and Excel Trainer
Toronto, Mississauga, Ontario Canada
905-271-1119